Legionella risk assessment certificates have been available in Commusoft for a while now, but they’re typically an underutilised aspect of the system. As part of our ongoing efforts to put a spotlight on features that are less well-known, we’ve chosen to take a closer look at them this week on the blog. Here’s what we’re covering:
- What is a Legionella risk assessment certificate?
- Who can carry out a Legionella risk assessment?
- How to produce Legionella risk assessment certificates in Commusoft
What is a Legionella risk assessment certificate?
Tests for the presence of Legionella bacteria in residential and commercial water systems are not required by law, but landlords do have a duty of care to their tenants and must take reasonable precautions against the growth and spread of it. Section 3(2) of the Health and Safety at Work Act 1974 (HSWA) states: “It shall be the duty of every self-employed person to conduct his undertaking in such a way as to ensure, so far as is reasonably practicable, that he and other persons (not being his employees) who may be affected thereby are not thereby exposed to risks to their health or safety." In regards to this aspect of the law, landlords are considered self-employed individuals.
As part of this duty, since the L8 Approved Code of Practice (3rd edition) (ACOP) was published in 2001, they are required to undertake Legionella risk assessments. A Legionella risk assessment doesn’t have to be especially long or in-depth, but landlords are required to keep a record of all identified hazards and any control measures put into place as a result. These records must be retained for at least two years. One of the simplest ways to create this record is to produce a Legionella risk assessment certificate.
A Legionella risk assessment certificate contains fields for outlining the control scheme currently in place, the type of water system in the property, a risk checklist and space for dictating a remedial action plan. A copy should be retained by the landlord and, if requested, by the tenants of the property.
Who can carry out a Legionella risk assessment?
Technically, there is nothing prohibiting a landlord carrying out a Legionella risk assessment on their property themselves. However, the Control of Legionella Bacteria in Water Systems (L8) states that “persons who carry out the assessment and provide advice should have such ability, experience, instruction, information, training and resources to enable them to carry out their tasks competently and safely, where the expertise is not possessed it may be necessary to resource help and support from outside the organisation.” This means that unless a landlord has undergone proper training it is inadvisable to perform Legionella risk assessments.
Thankfully, there are of course plenty of field service companies that have fully trained engineers offering them (that’s where you come in!)
How to produce Legionella risk assessment certificates in Commusoft
Legionella risk assessment certificates are easy to produce using your Commusoft mobile application. They’re located within the gas industry section of certificates.
Just like any other certificate in the system, you simply work through the steps, clicking through the options and completing fields where indicated.
Once finished, you’ll be prompted to hand the device to your customer to have them sign off on the work.
The completed and approved certificate is then saved and becomes visible in the certificates section of the job.
As soon as this is done, assuming you’re connected to the internet, the certificate will become available to your office staff on the web application. The certificate is generated as a PDF document complete with your branding and the customers' details. This certificate can then be sent on to the property landlord, tenants and anyone else who needs a copy.
We hope that if you didn’t know about the Legionella risk assessment certificate in Commusoft you now feel fully informed and ready to start creating your digital certificates!
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