With tonnes of accounting options out there it can be difficult to know where to start. Traditional accounting software has been around for years, the “Cloud” sounds exciting but you’re still not sure what it is and routine is calling you to play it safe and stick to what you know. But do so at your peril.
The world of accounting is changing fast. If you haven’t already joined the party or the words "making tax digital" don't sounds very familiar, here’s what you need to know.
Traditional vs. Cloud Software (and what they are)
In the past, if you wanted an accounting system you had to buy the software, install it on your PC and manage everything from that PC. This was great, in the days before high speed broadband this solution allowed you access to your accounts whether you had the internet or not. It also meant that with a one-off payment, you had access to the software forever.
There are some problems with traditional, on-premises software like this. The one-off payment sounds great, but soon the system is outdated and you don’t get free updates! Crucially, though, when it comes to support, you are on your own.
They might have a support team, but it’s important to note that once the software is purchased, support might be a cost they would rather avoid.
The business model of Cloud software companies is slightly different, but it makes a huge difference in support. Users pay a monthly subscription to a service meaning the service provider has a vested interest in building valuable relationships with its customers. Why does that matter to you? Well, next time you contact your provider, they will want to help you, meaning you’re not on your own!
With Cloud accounting software you have access to your records everywhere you go. As long as you have access to the internet you can access your system.
But what about security?
It can be hard to trust something you can’t see, but keeping your data in the cloud can be much more secure than storing it all on-premises. Disasters and theft could cripple your business if your financial information is all kept in your office, even if you backup your records regularly (which is a chore in itself).
With online-based Cloud systems, your laptop can be stolen and your financial information will be safe, and still accessible by you, as nothing is actually stored on your hard drive.
What’s any of this got to do with Commusoft?
Commusoft integrates with many of these accounting packages. The nature of our integration is to save you time and increase your productivity. You might already be using an accounting package or you might be thinking about starting with one. Either way, you don’t want to be entering the same information twice!
Why not use our accounting integration tool to link up your Commusoft account with your chosen accounting package.
With our accounting integration, all customers, invoices and payments entered in Commusoft, not to mention all suppliers and expenses, will be sent across to your accounting software automatically.
How does it work?
Once your Commusoft account is linked with your accounting package, the rest is all managed automatically.
Every two hours, Commusoft will send all new records (new customers, new invoices, new payments etc) across to your accounting package. When your package receives the data, it lets Commusoft know that all the data has been received and Commusoft will not then try to send that data again.
What accounting packages does Commusoft integrate with?
Cloud: Xero, Kashflow, FreeAgent, Quickbooks Online, Sage Accounting
On-Premises: Sage Instant/Line50, Sage Cloud 50, Quickbooks Desktop (Pro/Premier)
If you want to start using the integration now, drop us an email at firstname.lastname@example.org and we will get you up and running.
We also integrates with powerful online payment solution. Read on here to find out more about our accounting integrations.